Choose one customer, currency and period
A statement works best when its boundaries are clear. Use an opening balance from immediately before the reporting period. Do not combine different currencies into a single total without an agreed conversion process outside this tool.
Enter verified activity in date order
Each invoice increases the balance; a payment or credit reduces it. Add dates and references for every entry. The generator uses the order you enter, so sort your records before transcribing them.
Check the closing balance
Opening 200 plus invoice 500 minus payment 300 gives 400 outstanding. If your statement differs from the customer’s records, investigate missing payments, duplicates or credits before asking for another payment.
200 + 500 − 300 = 400 closing balance
Send supporting documents when needed
A statement summarizes existing records; it is not a new invoice for the same charges. Provide copies of the relevant invoices and credits if the customer needs to reconcile a difference.